FOIA OFFICERS FOR FRANKLIN COUNTY

BOARD OF SUPERVISORS

Connie Stanley
Franklin County Government Center
1255 Franklin Street, Suite 112
Rocky Mount, VA 24151

PHONE: 540-483-3030

E-MAIL
Connie.Stanley@franklincountyva.gov 

CLERK OF CIRCUIT COURT

Hon. Teresa J. Brown
Franklin County Courthouse
275 South Main Street, Suite 212
Rocky Mount, VA 24151

PHONE: 540-483-3065

E-MAIL
tjbrown@courts.state.va.us

COMMISSIONER OF REVENUE

Margaret S. Torrence
Franklin County Government Center
1255 Franklin Street, Suite 102
Rocky Mount, VA 24151

PHONE: 540-483-3083

E-MAIL
Margaret.Torrence@franklincountyva.gov

COMMONWEALTH ATTORNEY

A. J. Dudley
Franklin County Courthouse
275 South Main Street, Suite 33
Rocky Mount, VA  24151

PHONE: 540-483-3092

E-MAIL
AJ.Dudley@franklincountyva.gov

OFFICE OF THE SHERIFF

Captain Phillip Young
Virgil H. Goode Building
70 East Court Street , Suite 101
Rocky Mount, VA  24151

PHONE: 540-483-3000

E-MAIL
Phillip.Young@franklincountyva.gov 

TREASURER

Susan J. Wray
Franklin County Government Center
1255 Franklin Street, Suite 101
Rocky Mount, VA  24151

PHONE: 540-483-3078

EMAIL
Susan.Wray@franklincountyva.gov

 

FOIA

The Virginia Freedom of Information Act (FOIA), located § 2.2-3700 et seq. of the Code of Virginia, guarantees citizens of the Commonwealth and representatives of the media access to public records held by public bodies, public officials, and public employees.

A public record is any writing or recording -- regardless of whether it is a paper record, an electronic file, an audio or video recording, or any other format -- that is prepared or owned by, or in the possession of a public body or its officers, employees or agents in the transaction of public business.  All public records are presumed to be open, and may only be withheld if a specific, statutory exemption applies.

The policy of FOIA states that the purpose of FOIA is to promote an increased awareness by all persons of governmental activities.  In furthering this policy, FOIA requires that the law be interpreted liberally, in favor of access, and that any exemption allowing public records to be withheld must be interpreted narrowly.

YOUR FOIA RIGHTS

  • You have the right to request to inspect or receive copies of public records, or both.
  • You have the right to request that any charges for the requested records be estimated in advance. 
  • If you believe that your FOIA rights have been violated, you may file a petition in district or circuit court to compel compliance with FOIA.  Alternatively, you may contact the FOIA Council for a nonbinding advisory opinion.

MAKING A REQUEST FOR RECORDS FROM COUNTY OF FRANKLIN, VIRGINIA

You may request records by U.S. Mail, fax, e-mail, in person, or over the phone.  FOIA does not require that your request be in writing, nor do you need to specifically state that you are requesting records under FOIA.

  • From a practical perspective, it may be helpful to both you and the person receiving your request to put your request in writing.  This allows you to create a record of your request.  It also gives us a clear statement of what records you are requesting, so that there is no misunderstanding over a verbal request.  However, we cannot refuse to respond to your FOIA request if you elect to not put it in writing.
  • Your request must identify the records you are seeking with "reasonable specificity."  This is a common-sense standard.  It does not refer to or limit the volume or number of records that you are requesting; instead, it requires that you be specific enough so that we can identify and locate the records that you are seeking.
  • Your request must ask for existing records or documents.  FOIA gives you a right to inspect or copy records; it does not apply to a situation where you are asking general questions about the work of County of Franklin, Virginia, nor does it require County of Franklin, Virginia to create a record that does not exist.
  • You may choose to receive electronic records in any format used by County of Franklin, Virginia in the regular course of business.
  • For example, if you are requesting records maintained in an Excel database, you may elect to receive those records electronically, via e-mail or on a computer disk, or to receive a printed copy of those records
  • If we have questions about your request, please cooperate with staff's efforts to clarify the type of records that you are seeking, or to attempt to reach a reasonable agreement about a response to a large request.  Making a FOIA request is not an adversarial process, but we may need to discuss your request with you to ensure that we understand what records you are seeking.

In addition to the FOIA Officers listed above, the Freedom of Information Advisory Council is available to answer any questions you may have about FOIA.  The Council may be contacted by e-mail at foiacouncil@dls.virginia.gov, or by phone at (804) 225-3056 or 1-866-448-4100.

COUNTY OF FRANKLIN, VIRGINIA RESPONSIBILITIES IN RESPONDING TO YOUR REQUEST

  • County of Franklin, Virginia must respond to your request within five working days of receiving it.  "Day One" is considered the day after your request is received.  The five-day period does not include weekends or holidays.
  • The reason behind your request for public records from County of Franklin, Virginia is irrelevant, and you do not have to state why you want the records before we respond to your request.  FOIA does, however, allow County of Franklin, Virginia to require you to provide your name and legal address.
  • FOIA requires that County of Franklin, Virginia make one of the following responses to your request within the five-day time period:
  1. We provide you with the records that you have requested in their entirety.
  2. We withhold all of the records that you have requested, because all of the records are subject to a specific statutory exemption.  If all of the records are being withheld, we must send you a response in writing.  That writing must identify the volume and subject matter of the records being withheld, and state the specific section of the Code of Virginia that allows us to withhold the records.
  3. We provide some of the records that you have requested, but withhold other records.  We cannot withhold an entire record if only a portion of it is subject to an exemption.  In that instance, we may redact the portion of the record that may be withheld, and must provide you with the remainder of the record.  We must provide you with a written response stating the specific section of the Code of Virginia that allows portions of the requested records to be withheld.
  4. We inform you in writing that the requested records cannot be found or do not exist (we do not have the records you want).  However, if we know that another public body has the requested records, we must include contact information for the other public body in our response to you.
  5. If it is practically impossible for County of Franklin, Virginia to respond to your request within the five-day period, we must state this in writing, explaining the conditions that make the response impossible.  This will allow us seven additional working days to respond to your request, giving us a total of 12 working days to respond to your request.

If you make a request for a very large number of records, and we feel that we cannot provide the records to you within 12 working days without disrupting our other organizational responsibilities, we may petition the court for additional time to respond to your request.  However, FOIA requires that we make a reasonable effort to reach an agreement with you concerning the production or the records before we go to court to ask for more time.

COSTS

  • A public body may make reasonable charges not to exceed its actual cost incurred in accessing, duplicating, supplying, or searching for the requested records. No public body shall impose any extraneous, intermediary, or surplus fees or expenses to recoup the general costs associated with creating or maintaining records or transacting the general business of the public body. Any duplicating fee charged by a public body shall not exceed the actual cost of duplication. All charges for the supplying of requested records shall be estimated in advance at the request of the citizen as set forth in subsection F of § 2.2-3704 of the Code of Virginia.
  • You may have to pay for the records that you request from County of Franklin, Virginia.  FOIA allows us to charge for the actual costs of responding to FOIA requests.  This would include items like staff time spent searching for the requested records, copying costs, or any other costs directly related to supplying the requested records.  It cannot include general overhead costs.
  • If we estimate that it will cost more than $200 to respond to your request, we may require you to pay a deposit, not to exceed the amount of the estimate, before proceeding with your request.  The five days that we have to respond to your request does not include the time between when we ask for a deposit and when you respond.
  • You may request that we estimate in advance the charges for supplying the records that you have requested.  This will allow you to know about any costs upfront, or give you the opportunity to modify your request in an attempt to lower the estimated costs.
  • If you owe us money from a previous FOIA request that has remained unpaid for more than 30 days, County of Franklin, Virginia may require payment of the past-due bill before it will respond to your new FOIA request.

TYPES OF RECORDS

The following is a general description of the types of records held by County of Franklin, Virginia:

  • Personnel records concerning employees and officials of County of Franklin, Virginia
  • Records of contracts which County of Franklin, Virginia has entered into
  • Records of meetings by the Franklin County Board of Supervisors

If you are unsure whether County of Franklin, Virginia has the record(s) you seek, please contact Connie Stanley directly at 1255 Franklin Street, Suite 112, Rocky Mount, VA  24151.  You may also call 540-483-3030 or email Connie.Stanley@franklincountyva.gov.

COMMONLY USED EXEMPTIONS

The Code of Virginia allows any public body to withhold certain records from public disclosure.  County of Franklin, Virginia commonly withholds records subject to the following exemptions:

  • Personnel records (§ 2.2-3705.1 (1) of the Code of Virginia)
  • Records subject to attorney-client privilege (§ 2.2-3705.1 (2)) or attorney work product (§ 2.2-3705.1 (3))
  • Vendor proprietary information (§ 2.2-3705.1 (6))
  • Records relating to the negotiation and award of a contract, prior to a contract being awarded (§ 2.2-3705.1 (12))

POLICY REGARDING THE USE OF EXEMPTIONS

The general policy of County of Franklin, Virginia is to invoke the personnel records exemption in those instances where it applies in order to protect the privacy of employees and officials of County of Franklin, Virginia.

The general policy of County of Franklin, Virginia is to invoke the contract negotiations exemption whenever it applies in order to protect County of Franklin, Virginia's bargaining position and negotiating strategy.

 

 

 

NEWS

Proposed Budget for 2017-18

03-21-17 - View the FY 2017-18 Proposed Budget

RX Drug Take Back

An Rx Drug Take Back is scheduled for Saturday, April 29 from 10am-2pm. There will be two locations: Rocky Mount Walmart and the FC Sheriff’s Office Westlake Substation.  View Flyer

Social Services Office Moves

Some of our Social Services Staff have moved.  All locations are listed below as well as the offices located there:

All Administration, Finance and Human Resources offices are now at this location:

5 East Court Street
Suite 101
Rocky Mount VA 24151


All Service Programs are now at this location: (Adult Protective Services, Child Protective Services, Foster Care and Prevention, TANF, VIEW and Child Care Units)


120 East Court Street
Rocky Mount VA 24151


The remainder of Eligibility Programs are located here: (SNAP, Medicaid and Energy)


11161 Virgil H Goode Hwy.
Rocky Mount VA 24151

 

 

 

 

Calling of Primary Election

COMMONWEALTH OF VIRGINIA

WHEREAS, a notice in proper form has been received from the appropriate authority requesting the calling of a Primary Election for the purpose of nominating a candidate for the Democratic and Republican Parties for the offices of Governor, Lieutenant Governor, Attorney General, Members of the Virginia House of  Delegates, constitutional  and  local  offices  this  certificate serves to notify you of said primaries which are attached for all localities. Should only one candidate qualify for the primary ballot in any office, then no primary for that office will be held.

THEREFORE, you are, in the name of the Commonwealth and pursuant to § 24.2-517 of the Code of Virginia, ordered to cause a Primary Election to be held in your county on Tuesday, June 13, 2017, for the purpose aforesaid.  View Notice

FC Broadband Needs Assessment

Please take time to fill out our Broadband Needs Assessment survey. Your response will help the County better understand how, where, and why people use the Internet. This information will help us seek to improve internet access and reliability through effective broadband infrastructure placement. Completing this survey is well worth your time because it will enhance quality of life in numerous ways such as working, shopping, learning, and visiting your doctor from home. Link is here or to your left (click on the blue image under CodeRed)

NEW 12/5 - Manned Greenbox Sites

LAKEWATCH COLLECTION SITE
145 Lakewatch Center Drive
Moneta, VA 24121

Mon-Fri 7 am - 7 pm
Sat 7 am - 6 pm
Sun 10 am - 6 pm

 

HARDY Collection Site
7100 Hardy Rd.
Hardy, VA  24101

Mon
Wed
Fri
7 am - 7 pm
Tue
Thu
7 am - 8 pm
Sat 8 am - 6 pm
Sun 10 am - 6 pm

 

 

Local Govt. State/Federal Mandates

View the 2016 Catalog of State & Federal Mandates on Local Government 







MEETINGS & EVENTS

April 4
BZA Meeting Cancelled

April 11, 6:00 PM
Planning Commission

April 18, 1:30 PM
Board of Supervisors

May 2, 6:00 PM
BZA Meeting

May 9, 6:00 PM
Planning Commission

May 16, 1:30 PM
Board of Supervisors

June 6, 6:00 PM
BZA Meeting

June 13, 6:00 PM
Planning Commission

June 20, 1:30 PM
Board of Supervisors

July 4, 6:00 PM
BZA Meeting

July 11, 6:00 PM
Planning Commission