BOARD OF SUPERVISORS
CLERK OF CIRCUIT COURT
Hon. Teresa J. Brown
COMMISSIONER OF REVENUE
Margaret S. Torrence
A. J. Dudley
OFFICE OF THE SHERIFF
Captain Phillip Young
Susan J. Wray
The Virginia Freedom of Information Act (FOIA), located § 2.2-3700 et seq. of the Code of Virginia, guarantees citizens of the Commonwealth and representatives of the media access to public records held by public bodies, public officials, and public employees.
A public record is any writing or recording -- regardless of whether it is a paper record, an electronic file, an audio or video recording, or any other format -- that is prepared or owned by, or in the possession of a public body or its officers, employees or agents in the transaction of public business. All public records are presumed to be open, and may only be withheld if a specific, statutory exemption applies.
The policy of FOIA states that the purpose of FOIA is to promote an increased awareness by all persons of governmental activities. In furthering this policy, FOIA requires that the law be interpreted liberally, in favor of access, and that any exemption allowing public records to be withheld must be interpreted narrowly.
YOUR FOIA RIGHTS
MAKING A REQUEST FOR RECORDS FROM COUNTY OF FRANKLIN, VIRGINIA
You may request records by U.S. Mail, fax, e-mail, in person, or over the phone. FOIA does not require that your request be in writing, nor do you need to specifically state that you are requesting records under FOIA.
In addition to the FOIA Officers listed above, the Freedom of Information Advisory Council is available to answer any questions you may have about FOIA. The Council may be contacted by e-mail at firstname.lastname@example.org, or by phone at (804) 225-3056 or 1-866-448-4100.
COUNTY OF FRANKLIN, VIRGINIA RESPONSIBILITIES IN RESPONDING TO YOUR REQUEST
If you make a request for a very large number of records, and we feel that we cannot provide the records to you within 12 working days without disrupting our other organizational responsibilities, we may petition the court for additional time to respond to your request. However, FOIA requires that we make a reasonable effort to reach an agreement with you concerning the production or the records before we go to court to ask for more time.
TYPES OF RECORDS
The following is a general description of the types of records held by County of Franklin, Virginia:
If you are unsure whether County of Franklin, Virginia has the record(s) you seek, please contact Connie Stanley directly at 1255 Franklin Street, Suite 112, Rocky Mount, VA 24151. You may also call 540-483-3030 or email Connie.Stanley@franklincountyva.gov.
COMMONLY USED EXEMPTIONS
The Code of Virginia allows any public body to withhold certain records from public disclosure. County of Franklin, Virginia commonly withholds records subject to the following exemptions:
POLICY REGARDING THE USE OF EXEMPTIONS
The general policy of County of Franklin, Virginia is to invoke the personnel records exemption in those instances where it applies in order to protect the privacy of employees and officials of County of Franklin, Virginia.
The general policy of County of Franklin, Virginia is to invoke the contract negotiations exemption whenever it applies in order to protect County of Franklin, Virginia's bargaining position and negotiating strategy.