Franklin County

A Natural Setting for Opportunity

PROCUREMENT

COUNTY OF FRANKLIN
PUBLIC NOTICE OF REQUEST FOR PROPOSAL
LEGAL SERVICES-COUNTY ATTORNEY

The County of Franklin, Virginia is seeking written proposals from qualified offerors for the supply of legal services as County Attorney. The County Attorney provides administrative work involving the planning, directing and supervising of the County’s legal activities.  Additionally, the County Attorney works closely with the County Administrator, County Staff, Constitutional Officers and various Boards and Commissions to ensure compliance with applicable laws, regulations and case law.  County legal services require a comprehensive knowledge of local government law, torts, contracts, civil rights, labor & employment, land use & zoning, public safety, and administrative process as well as comprehensive knowledge of Local, State and Federal laws and court decisions affecting local governments. 

To receive a complete Request for Proposal contact (540) 483-3030, email Sharon.Tudor@franklincountyva.gov  or visit the county website: http://www.franklincountyva.gov. Ten (10) copies of sealed proposals are due by Thursday, December 8, 2016 at 4:00 p.m., prevailing time, and marked in the upper left hand corner “County Legal Services”.  No electronic proposals will be accepted.  Minority, female, and disadvantaged businesses are encouraged to apply.  Response address is given below.

Sharon K. Tudor, MMC
Procurement Specialist
1255 Franklin Street
Suite 111
Rocky Mount, VA  24151

 

CONTRACT SPECIFICATIONS

Summary of Request

The Board of Supervisors of the County of Franklin, Virginia seeks proposals for the provision of legal services.  Individuals or firms meeting the requirements of this RFP are invited to submit their credentials.  The Board of Supervisors will analyze the respondents and select either an individual or firm to represent Franklin County as County Attorney.  As an appointment of the Board of Supervisors, the County Attorney serves at the pleasure of the governing body.  However, it is proposed that the County Attorney’s services and initial term of service be memorialized in the form of a contract set on mutually agreeable terms.

 

Franklin County Profile

Franklin County, Virginia Population (56,600) is nestled along the Blue Ridge Mountains at the southern end of the Roanoke Valley between Philpott and Smith Mountain Lakes.  Franklin County ranks as the seventh largest county in land area among Virginia's ninety-five counties.  Franklin County is located 170 miles southwest of Richmond, the state capital, and is just 70 miles north of Greensboro, North Carolina. The County is governed by a seven member Board of Supervisors, elected to serve four year staggered terms.  For Fiscal Year 2017, the County is operating with a total budget of approximately $135 million and provides a full range of services to County residents through approximately thirty department and function areas.

Franklin County through its staff and Constitutional Officers provides a variety of services including, but not limited to:  zoning and code enforcement, parks and recreation, judicial services, law enforcement, fire and rescue, water/sewer utilities, solid waste disposal, revenue assessment and collections, economic development and general government administration.  Inclusive of constitutional staff the County employs approximately 450 employees.  Note that the Franklin County Public Schools (FCPS) and the Franklin County Department of Social Services (DSS) engages their own, separate legal counsels.

 

Outline of Services to be provided

The individual / firm serving as the County Attorney works at the direction and under the general oversight of the Franklin County Board of Supervisors.  Considerable guidance and routine interaction however, is offered by the Office of the County Administrator.  The County Attorney is expected to provide legal counsel to the Board of Supervisors, County staff and Constitutional Officers of Franklin County.   Specific work load and commitment of hours will vary based on the needs of the County. 

Services to be provided shall include but are not limited to:

Attendance of all regular meetings of the Franklin County Board of Supervisors.  The Board currently meets at 1:30 p.m. on the third Tuesday of the month, whereby public hearings begin at 6:00 p.m.  Depending on agenda items, attendance of other meetings of the Board of Supervisors or appointed bodies is often expected (i.e. Planning Commission, BZA, IDA).  However, from time-to-time the County Attorney may be asked to attend special meetings of the Board of Supervisors or advisory boards or commissions.

Provide counseling on issues as they arise to the Franklin County Board of Supervisors and/or County Administrator and staff including Constitutional Officers where the consultation with Constitutional Officers does not conflict with interests or policies of the Board of Supervisors.

Prepare and/or review contracts, leases, easements, deeds, legal advertisements / notices and other legal instruments on behalf of the County.

Draft ordinances, resolutions and other legal documents.

Assist staff in the administration and compliance with public procurement and public financing.

Provide legal counsel to staff on human resource and personnel related matters.

Support staff in the interpretation and implementation of the County Code.  Assist in the development of new and amended zoning, subdivision and other County Codes as needed.

Keep the Board of Supervisors and senior staff apprised of changes to state and federal law, which potentially impacts Franklin County’s government.

Litigating in all state and federal courts as required.

Knowledge, Skills and Abilities

The County Attorney shall possess the following:

  • Thorough knowledge of Virginia local government law, legal precedents, court cases and administrative regulations pertaining to, but not limited to: land use, taxation, contracts, real estate, public sector employment law, civil litigation, constitutional law and related regulatory laws pertaining to the local governments within the Commonwealth of Virginia.
  • The ability to manage conflict in a professional, diplomatic and courteous manner.
  • The ability to provide informed interpretation of Virginia State code and appropriate application of law as it pertains to local units of government within the Commonwealth.
  • Exceptional written and oral communication skills.
  • A demonstrated understanding of Franklin County.

 

Qualifications

The individual appointed either as a sole practitioner or a member of a law firm shall be a member of the Virginia State Bar. The candidate should possess at least ten years of experience as a practicing attorney in the Commonwealth of Virginia.  Municipal law field experience preferred.  The candidate shall be a member in good standing of the Virginia State bar and have an active license to practice law within Commonwealth of Virginia. The candidate must be admitted to practice law in all Virginia Courts and applicable federal courts.

 

Term of Contract

It is the intent of the Franklin County Board of Supervisors to memorialize the relationship with the County Attorney in the form of a contract.  The term of the contract shall be negotiated with selected offeror. 

The offeror should propose specific payment terms and arrangements (e.g., hourly rate vs. retainer or a combination).  During the negotiation phase Franklin County and the offeror will agree on a mutually agreeable payment arrangement and fee structure.

 

Submission Requirements

Name, education, experience of the individual and firm.

Demonstrated areas of practice which illustrate candidate’s ability to provide services in the areas identified in the knowledge, skills and abilities portion of the RFP.

Describe litigation experience involving the representation of local governments or political subdivisions of the Commonwealth of Virginia within local, state and federal courts.

The location and normal operating hours of the offeror’s office(s).

If the offeror is a firm please include a description of the firm experience and expertise as identified in the RFP.  Please include the name and biographical information including resumes of any partner or associate that may be presented to Franklin County to represent the firm as the County Attorney.

Offerors should provide a minimum of three (3) references in which similar legal service contracts or services have been provided within the last five years.

The County will utilize competitive negotiation to finalize a selection.

Offers shall comply with the following:           

  • The President’s Executive summary Order # 11246 prohibiting discrimination in Employment regarding race, color, creed, sex or national origin
  • The President’s Executive Order # 12138 and # 11625 regarding utilization of MBE/WBE firms
  • The Civil Rights Act of 1964
  • The Americans with Disabilities Act of 1990
  • The Age Discrimination and Employment Act

Offers must certify that they do not or will not maintain or provide for their employees any facilities that are segregated on the basis of race, color, creed or national origin.

Ten (10) copies of sealed proposals are due by Thursday, December 8, 2016 at 4:00 p.m., prevailing time, and marked in the upper left hand corner “County Legal Services”.  No electronic proposals will be accepted.  Minority, female, and disadvantaged businesses are encouraged to apply.  Proposals should be sent to Sharon K. Tudor, MMC, Procurement Specialist, 1255 Franklin Street, Suite 111 Rocky Mount, VA  24151. 

 

FRANKLIN COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

 

 

CONTACT US

Sharon K. Tudor
Procurement Officer
1255 Franklin Street

Suite 111

Rocky Mount, VA  24151

E-mail:  Procurement Office


Phone: 540-483-3032